Road Ready Trucking bookkeeping for leased owner-operators
Books as road ready as your truck. Know exactly where you stand.
Short answer: Road Ready Books does bookkeeping for leased owner-operators. We keep your books current every week, from your settlement sheets, bank and cards, and send you a monthly report on what you made, what it cost you per mile, and what changed. Because the books are always clean, they're ready for a bank the day you decide to borrow. $89 a month, and your books stay yours.
Not sure where your books stand? Tell us in two lines how you keep your books now and how far behind they are. We'll set up a short call, tell you free what shape they're in, and quote a fixed price to get them current.
Get a free books check See pricingKnow what's working and what isn't
Most owner-operators know their weekly deposit. Fewer know what they actually kept after the truck payment, fuel, insurance, repairs and the carrier's deductions, or whether this month was better than last. Clean books answer that. Every month you get:
- What you made and what you kept. Gross settlements, every cost, and your profit for the month and the year so far.
- Cost per mile. What each mile costs you, broken into fuel, truck payment, insurance, maintenance and the rest, when your miles are on your sheets or logs.
- Your biggest costs, and what moved. Which costs went up, which went down, and what that did to your profit.
- Money that's yours but not in the bank. Your escrow balance, checked against the carrier's sheet.
Built for drivers paid by settlement sheet
If you're leased on with a carrier, you don't send invoices. Your carrier bills the shipper and pays you every week on a settlement sheet: gross pay, a list of deductions (insurance, plates, tolls, escrow, the event recorder), then a net deposit. Most bookkeeping is built for businesses that invoice. Yours runs on that sheet, so ours does too: every line booked where it belongs, the net matched to your deposit to the penny, and your income matched to what the carrier will report on your 1099.
Good housekeeping pays off when you need it
When your books are current, nothing is a scramble. Your tax preparer gets clean numbers and a short list of questions. And if you decide to finance a truck or take out a loan, the lender sees reconciled books, real debt balances and the documents they ask for, with no questions to chase. See loan-ready books and the lender package.
Two ways to work with us
Monthly Books
$89 a month
Weekly settlements recorded and matched, receipts categorized, every account reconciled, and your monthly numbers report by the 10th. Cancel any time.
See pricingCatch-Up Cleanup
from $750, one time
Behind? We catch up and fix up to 12 months of books, reconcile every account, and include a lender package. Ten business days from a complete intake.
What's includedYour books are yours
Cancel whenever you want. Within five business days you get your QuickBooks file in your name, or a full export, plus every document you sent us. We never hold your records to collect a bill, and the price we publish is the whole price.
Free guides for owner-operators
- Bookkeeping for truck drivers: the weekly and monthly checklist
- How to read a carrier settlement sheet, line by line
- Trucking accounting for one-truck operators: chart of accounts
- Why your 1099 is bigger than your deposits
- How to get semi truck financing: the documents lenders ask for
- Truck driver per diem and meals: the IRS numbers for 2026–2027
Common questions
Who is Road Ready Books for?
Leased owner-operators: one-truck operators leased on with a carrier and paid by a weekly settlement sheet, usually filing as a sole proprietor or single-member LLC. Operators with their own authority who invoice shippers directly are on our list for later.
What will I learn from my books each month?
What you made, what you kept, what each mile cost you, which costs went up or down, and your escrow balance. It's the picture of where your business stands, every month.
Do you prepare my taxes?
No. We keep the books and hand your tax preparer clean reports and a list of questions. We don't prepare returns, compute estimates or give tax advice.
Do I need QuickBooks?
Your books live in QuickBooks Online either way. The Monthly Books price includes a QuickBooks Ledger subscription, or you can keep your own QuickBooks login and invite us as your bookkeeper.
Do you need my bank password?
Never. You connect your own bank and card feeds to QuickBooks, and you send statements as PDFs.
What does loan-ready mean?
Books a lender can read without questions: every account reconciled to its statements, income matching your carrier's 1099, debts listed with real balances, and the documents lenders commonly ask for. Clean monthly books get you there as a matter of course.